Quick Tips

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Purpose: Users who need assistance in scheduling meetings and editing details for the same account can grant scheduling privileges to other Zoom users. Granting scheduling privileges, allows privileged users the ability to host, edit, and even schedule new meetings for the granter. This feature is not the same as the “Alternative Host” feature which only focuses on granting a user the ability to start a meeting and host on behalf of another.

Purpose: Zoom users may enable their screen sharing feature to include sharing their Zoom windows. This allows users to demonstrate performing items in Zoom, such as the toolbar features, in addition to showing their Zoom desktop application window. Once the feature is enabled in a Zoom account, restart the Zoom desktop application for the features to take effect.

Purpose: Users can enable the Zoom feature ”join different meetings simultaneously on desktop”, allowing them to participate in multiple meetings at the same time. The first meeting may be joined from the Zoom desktop application as usual, then the following meetings must be joined from a zoom link or through the “Join a meeting” option on the ASU Zoom website at asu.zoom.us.

Purpose: Hosts may set a password to a Zoom meeting if they desire one level of security in deterring uninvited participants. Passwords may be provided upon participants registering for a zoom meeting or the host may share it in their own manner. Be sure to check the Zoom settings before scheduling a meeting and setting a password.

**Passwords will not prevent uninvited guests as they can be shared from user to user easily, it is only a form of deterrence at the discretion of the host.**

Purpose: During a Zoom meeting, participants can adjust their viewing options to fit their desktop’s window. When a host shares content, the “View Options” toolbar will appear at the top of the screen, allowing the participant to change the size of the view for themselves. It is recommended to use “Fit to Window” so Zoom adjusts to the participants screen, versus “Original Size” where it will adjust based on the host’s. Additional options such as “Request Remote Control” and “Annotate” can also be found under this feature.