Collaboration

How to Add a Google Drive File to a Canvas Page

Purpose: Google Drive is a cloud-based file storage system available for all ASU faculty, staff, and students. It is integrated into ASU Canvas so files can be easily added to any Rich Content Editor by instructors or course designers. Files can be linked or embedded into a Canvas Page (or any Rich Content Editor) for students to view. Google Documents can even be edited within the Canvas Page or Google Drive to make updates without the need for reuploading a new version.

The following process uses a Canvas Page, but can be performed in any Rich Content Editor in the ASU Canvas system.

**Students must also authorize access to Google Drive in order to access shared content. Course Designers will only be able to properly test the functionality of the steps through another user assigned as a “Student” in the designated course. “Student View” will not be able to authorize access to the Google Drive item.**

**Make sure file share settings are set for easy access by other users. Ideally, set files or folder to “Anyone with the link can access” rather than isolating to ASU accounts as most users have personal Google accounts**

Other resources:
Canvas Guide: Using Google in Canvas
Knowledge Base Article: Google Drive in Canvas
email the LMS Migration team
Video Suggestions

How to Add Slack to a Canvas Course

Purpose: The Instant messaging platform Slack is available as a third-party tool integration in Canvas for students and faculty to use. Slack can be used to boost communication and collaboration efforts in your Canvas course and can be added before or after the course request process.

Other resources:
Submit ticket to LMS support for retroactive Slack integration
Basics of Slack administration
Slack at ASU
email the LMS Migration team
Video Suggestions

How to Enable and Use the ZOOM Conferencing Tool in Canvas

Purpose: Zoom is an ASU licensed web conferencing tool available to all ASU faculty, staff, and students. Not only may users host online meetings, but they can share their screen and video record sessions if needed. Only the host needs to log into their ASU ZOOM account to create a new meeting. Attendees can participate using Canvas or a provided ZOOM link. Meeting schedules will also sync to the ZOOM desktop application.

**To use ZOOM in a Canvas course, instructors need to make sure their account settings email is defaulted (starred) to the asurite@asu.edu email address.**

Other resources:
ZOOM Resources
email the LMS Migration team
Video Suggestions

How to View Peer Reviews for Online Assignments

Purpose: Once students have completed their peer reviews, instructors can view the comments left by a peer. Instructors can view peer reviews in the “Peer Reviews” or “SpeedGrader” links and still leave their own comments if desired. If using rubrics for peers to grade one another, please see the other Quick Tips to learn how to set up this feature.

Other resources:
Canvas Guides: How do I view student peer review comments as an instructor?
Canvas Guides: Student Guide: Where can I find my peers' feedback for peer reviewed assignments?
Quick Tips: How to Set up Peer Reviews for Discussions
Quick Tips: How to Manually Assign Peer Reviews for Online Assignments
Quick Tips: How to Automatically Assign Peer Reviews for Online Assignments
Quick Tips: How to Set Up Peer Reviews with a Rubric for Online Assignments
email the LMS Migration team
Video Suggestions

How to Import from Commons

Purpose: Canvas Commons is an open source resource center for instructors to search and use lesson ideas that have been created and uploaded by other instructors using Canvas in various grade levels (K - Higher Education). Instructors have voluntarily provided their materials for other instructors to use in their versions of Canvas. Please be cautious in selecting material that fits your grade level and subject needs.

Arizona State University also has their own Canvas Commons, institution-locked group where materials are only accessible by ASU staff or faculty with a “Teacher” role or similar in Canvas. Student roles will not have access to any Canvas Commons.

**Commons will NOT pull material from your Canvas course and upload it to the system. The instructor must share their work to Commons voluntarily if they would like other instructors to gain access.**

**Your department or school may have their own locked Commons group which material is being shared on. If you do not find material under the ASU group, please speak with your Canvas Liaison or Instructional Designer for more information**

Other resources:
Canvas Commons Guides
Canvas Guides: How do I use Commons?
Canvas Guides: How do I preview resources in Commons?
email the LMS Migration team
Video Suggestions

How to Set up Peer Reviews for Discussions

Purpose: Peer Reviews in Discussions function similarly to Peer Reviews for online assignments. Students will still initially post their thoughts relating to the discussion prompt. However, they will additionally provide comments and possibly rubric scores on their classmates’ posts. Rules and examples should be provided by instructors on how peer reviews must be completed for optimum feedback and participation.

**Rubric scores from peers will not populate into a student’s assignment grade. The instructor must provide the grade themselves for a student to earn credit. In addition, grades cannot be automatically allotted to completed peer reviews. Instructors must create a separate, no submission, graded assignment to enter scores.

Other resources:
Canvas Guides: How do I create a peer review discussion?
Canvas Guides: How do I use peer review discussions in a course?
Canvas Guides: How do I view student peer review comments as an instructor?
Canvas Student Guides: How do I submit a peer review to a discussion?
Canvas Student Guides: Where can I find my peers' feedback for peer reviewed assignments?
Quick Tips: How to Manually Assign Peer Reviews for Online Assignments
Quick Tips: How to Automatically Assign Peer Reviews for Online Assignments
Quick Tips: How to Set Up Peer Reviews with a Rubric for Online Assignments
Quick Tips: How to View Peer Reviews for Online Assignments
email the LMS Migration team
Video Suggestions

How to Set Up Peer Reviews with a Rubric for Online Assignments

Purpose: Peer Reviews not only allow students to provide annotated comments to other classmates on submitted assignments, but they can grade their peer’s work using an assigned rubric. However, grades given by peers will not populate, nor average, to a student’s class grade. It is the role of the instructor to delegate assignment grades for their students.

**Rubric scores from peers will not populate into a student’s assignment grade. The instructor must provide the grade themselves for a student to earn credit.

Other resources:
Canvas Guides: How do I create a peer review assignment?
Canvas Guides: How do I add a rubric to an assignment?
Canvas Guides: How do I use peer review assignments in a course?
Canvas Student Guides: How do I submit a peer review to an assignment?
Canvas Guides: How do I know if I have a peer review assignment to complete?
Quick Tips: How to Set up Peer Reviews for Discussions
Quick Tips: How to Manually Assign Peer Reviews for Online Assignments
Quick Tips: How to Automatically Assign Peer Reviews for Online Assignments
Quick Tips: How to View Peer Reviews for Online Assignments
email the LMS Migration team
Video Suggestions

How to Start a Conversation in Inbox and BCC Students

Purpose: Messages to students or faculty should start in the Canvas INBOX to ensure proper communication is made and records of messages are received and stored. In addition, to avoid privacy issues on group message responses, instructors are encouraged to BCC recipients. BCC’ing is best when instructors require a private response from a student, and would like to avoid a “reply all” which allows every recipient on the same message to view responses.

Other resources:
Canvas Guides: How do I send a message to a user in a course in Conversations as an instructor?email the LMS Migration team
Video Suggestions

How to Allow Attachments to Student Discussions

Purpose: Attaching items to discussion posts allows students to provide resources or materials that support their replies or follow discussion requirements. Instructors should decide if this option is necessary for a discussion post or not. Turning on or off this feature applies to all discussions, there is no way to single-out one discussion.

Other resources:
Canvas Guides: How do I attach a file to a discussion reply as an instructor?
email the LMS Migration team
Video Suggestions

How to Subscribe to Discussion Boards

Purpose: Subscribing to multiple discussions in Canvas triggers notifications to be sent to you, the user, as long as your account notifications have also been set up to receive them. Users will be notified of new posts and replies made by any user in the course.

Other resources:
Canvas Guides: How do I subscribe to a discussion as an instructor?
email the LMS Migration team
Video Suggestions