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How to Lock and Set Prerequisites to Course Modules

Purpose: Canvas allows instructors to set different automatic features to the modules and the contents within them so students only get access when specific requirements have been met. Locking modules allows instructors to hide the modules availability until a set date and time, while prerequisites require students to complete certain modules before the next one becomes available.

**In order to properly set up a module as a prerequisite, make sure the module’s contents have requirements set for them otherwise students will gain access to the next module without doing anything. See the Quick Tip: “How to Add Requirements to Modules” for these steps**

Other resources:
Canvas Video: Modules Overview - Instructor
Canvas Guide: How do I lock a module?
Canvas Guide: How do I add prerequisites to a module?
Canvas Guide: How do I add requirements to a module?
email the LMS Migration team
Video Suggestions

How to Copy a Grade Scheme to Another Canvas Course

Purpose: ASU Canvas courses will automatically have the default “ASU Grading Scheme” attached. However, if instructors have their own unique grading scheme created in a previous course, it may be copied over into a different Canvas course.

**Make sure the previous course has the grade scheme attached to it before following the below steps, otherwise no grade scheme will copy over.**

Other resources:
Quick Tip: How to Enable a Grading Scheme in a Course
email the LMS Migration team
Video Suggestions

How to Upload an Image to the Rich Content Editor Using the "Embed Image" Option

Purpose: Images can be added to a Canvas course by adding it to the Rich Content Editor, or RCE. The option, “Embed Image” is located as a picture icon in the RCE’s tool bar and can be used to pull images from a URL, Canvas, computer’s desktop, or from the copyright-free website Flickr. Using images can not only add attractiveness to course material but also provide more visual aid support on provided information.

**Please also be sure to add a description, or alternative text, to added images so students with special accommodations may also understand the displayed material accurately. See resources below for guides on accessibility.**

Other resources:
How do I embed images from the web in the Rich Content Editor as an instructor?
How do I embed images from Canvas into the Rich Content Editor as an instructor?
How do I embed images from Flickr Creative Commons in the Rich Content Editor as an instructor?
Accessibility Quick Tip Videos
email the LMS Migration team
Video Suggestions

How to Upload Images to the Rich Content Editor Using the "Images" Option

Purpose: Images can be added to a Canvas course by adding it to the Rich Content Editor, or RCE. The “Image” option in the right, Content Selector tool next to the RCE can be used to pull images from the copyright-free website Flickr, a computer’s desktop, or the Canvas course. Using images can not only add attractiveness to course material but also provide more visual aid support on provided information.

**Please also be sure to add a description, or alternative text, to added images so students with special accommodations may also understand the displayed material accurately. See resources below for guides on accessibility.**

Other resources:
Canvas Guide: How do I insert course images into the Rich Content Editor using the Content Selector as an instructor?
Accessibility Quick Tip Videos
email the LMS Migration team
Video Suggestions

How to Change a Profile Picture in Canvas

Purpose: ASU Canvas allows users to update their profile pictures in their Canvas accounts. Instructors are encouraged to update their profile pictures so students can recognize their professors accordingly. Students cannot be required to upload a profile picture, but it is also encouraged to create a in-person like classroom environment.

**The feature “Take a Picture” must have the camera enabled in the web browser. The web browser used CANNOT be Safari or Internet Explorer.**

**Users can report/flag inappropriate images found in ASU Canvas, however, please be sure the image is indeed inappropriate before flagging as the UTO-AT team must investigate all reported incidences**

Other resources:
Canvas Guide: How do I add a profile picture in my user account as an instructor?
Canvas Guide: How do I view a user's profile in a course as an instructor?(See: Report Profile Picture)
email the LMS Migration team
Video Suggestions

How to Add Slack to a Canvas Course

Purpose: The Instant messaging platform Slack is available as a third-party tool integration in Canvas for students and faculty to use. Slack can be used to boost communication and collaboration efforts in your Canvas course and can be added before or after the course request process.

Other resources:
Submit ticket to LMS support for retroactive Slack integration
Basics of Slack administration
Slack at ASU
email the LMS Migration team
Video Suggestions

How to Export Grades from Canvas, Sorted by Name

Purpose: Canvas allows users to export the gradebook as an excel spreadsheet (.xlsx). By default, the gradebook is exported with students listed as first name, last name, but a feature option allows users to export a spreadsheet following a last name, first name sorting.

Other resources:
Canvas Guides: How do I export grades in the Gradebook?
email the LMS Migration team
Video Suggestions

How to Access and Use the Training Services Portal in Canvas

Purpose: The “Training Services Portal” in Canvas allows for instructors to complete or access various self-paced trainings and resources on various topics relating to Canvas. The items provided are for general use with the Canvas system and may not cover items specifically used by ASU.

**The system is not managed by ASU but by Instructure and Bridge. Any questions regarding the system and items within it should be directed to the Canvas Subscription Training Support team. Contact information can be found in the portal under a user’s profile panel.**

Other resources:
Canvas Guides: How do I use the Training Services Portal as an instructor?
email the LMS Migration team
Video Suggestions

How to Use "Adjust Event and Due Dates" When Copying Canvas Content

Purpose: Instructors who choose to copy over an entire Canvas course or specific items from one Canvas to another may also use the option “Adjust Events and Due Dates” to have due dates shift to the new semester date. However, users should also double check dates shifted to adjust for a new academic calendar, holidays nor weekends are not automatically accounted for.

**Do not use this option if the length of the course is different such as 16 weeks versus 8-week courses. Canvas may not adjust to this accurately.**

Other resources:
Canvas Guides: How do I add an announcement in a course?
Canvas Guide: How do I adjust events and due dates in a course import?
email the LMS Migration team
Video Suggestions

How to Validate Links in Canvas

Purpose: When course content is copied from Canvas to Canvas, there are potential for links breaking or leading to incorrect locations whether inside or outside the course. Canvas makes it easy to check whether links are broken or not with the “Validate Links in Content” option. Use this option when double checking course content links are accurately set and visible to students.

**There may be some links that show up as invalid but students still have access them. Please see the Canvas guide under “Resources” for those situations.**

**The link validation option is not perfect and may miss some things. Therefore, please double check that areas in your course are correctly “Published” for student access and test them using the “Student View” when necessary”.

Other resources:
Canvas Guide: How do I validate links in a course?
email the LMS Migration team
Video Suggestions

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