Communication

How to Enable "Only Authenticated Users Can Join Meetings" in Zoom

Purpose: The “only authenticated users can join meetings” feature in Zoom allows hosts to require participants be associated with a specific website domain in order to join their scheduled Zoom meeting. A user will be unable to join a meeting if they have not signed in with the required domain such as an asu.edu Zoom account.

This feature is beneficial if the host is holding a class requiring only ASU members to enter. In addition, it is also recommended hosts enable a meeting password and/or require participant registration to avoid unwanted guests.

**This feature does not allow guest participants to be invited. If a guest speaker or participant must attend the meeting, please turn off this feature and use a meeting password and/or require participant registration to prevent unknown users from entering**

Other resources:
Authentication Profiles for Meetings and Webinars
ASU Article - How to Secure your Personal Meeting Room and Personal Link
email the LMS Migration team
Video Suggestions

How to Enable and Use Breakout Rooms in a Zoom Meeting

Purpose: Zoom conferencing allows hosts to split a meeting room of participants into smaller group meeting spaces called Breakout Rooms. Once the feature has been enabled, hosts may create breakout rooms during an active meeting and then join each one as desired to monitor or contribute with the group. Each breakout room provides a new private space for a number of participants to discuss within.

**Be sure to create all the needed breakout rooms before opening them as new ones cannot be created after.**

Other resources:
Getting Started with Breakout Rooms
Managing Breakout Rooms
email the LMS Migration team
Video Suggestions

How to Require Registration for a Zoom Meeting in Canvas

Purpose: The Zoom conferencing tool allows hosts to require participants to register for a scheduled meeting in order to collect important information. The information provided by participants may also be used during the Zoom meeting such as displaying participant names or collecting names from poll results. In addition, requiring registration may aid in filtering participants to ensure only approved users may join the Zoom meeting.

Registration requirements can be enabled when scheduling a meeting through the Zoom navigation link in a Canvas course. However, this feature is only available when a new meeting ID is created. It cannot be applied to a personal meeting ID (PMI).

**The Zoom navigation link needs to be visible in the Canvas course’s left, Course Navigation menu prior to starting these steps. Please see resources below on adding navigation links.**

**The registration feature is not available when scheduling through the Zoom desktop.**

Other resources:
Zoom Integration in Canvas
Registration for Meetings [in Zoom Account]
email the LMS Migration team
Video Suggestions

How to Enable and Use Annotations in a Zoom Meeting

Purpose: The Zoom conferencing tools allows a host to mark annotations on their shared screen during a meeting to highlight items to viewing participants. Additionally, hosts can use the whiteboard to draw as a presentation if needed. Participants, if allowed, can also provide their own annotations onto a shared screen or whiteboard as needed.

**It is important that the host enables the participant annotations, if desired, before starting a meeting in order for the feature to work properly. In addition, the desktop application version of Zoom must be used by all participants for annotations to work properly. Avoid using a web browser to participate in a meeting.**

Other resources:
Using annotation tools on a shared screen or whiteboard
Sharing a whiteboard
email the LMS Migration team
Video Suggestions

How to Require Registration for a Zoom Meeting in a Zoom Account

Purpose: The Zoom conferencing tool allows hosts to require participants to register for a scheduled meeting in order to collect important user information. In addition, the user will be unable to receive the Zoom room link if approval is needed by The information provided by participants may also be used during the Zoom meeting such as displaying participant names or collecting names from poll results. In addition, requiring registration may aid in filtering participants to ensure only approved users may join the Zoom meeting.

Registration requirement can be enabled when scheduling a meeting through an ASU Zoom account at asu.zoom.us. However, this feature is only available when a new meeting ID is created. It cannot be applied to a personal meeting ID (PMI).

**The registration feature is not available when scheduling through the Zoom desktop.**

Other resources:
Registration for Meetings
email the LMS Migration team
Video Suggestions

How to Set Notifications for & Review Submission Comments from Students

Purpose: Submission comments are the assignment comments an instructor may leave on an assignment for a student as feedback. Alternatively, students may leave submission comments on their submitted assignments to provide more information to the course instructor.

Notifications may be turned on by the instructor in order to be emailed when a student leaves submission comments. The email will link the instructor back to the assignment the comment was left on. Additionally, instructors may review submission comments in other places on Canvas: the Canvas Inbox or Gradebook.

Other resources:
How do I set my Canvas notification preferences as an instructor?
How do I reply to submission comments in the Inbox as a student?
email the LMS Migration team
Video Suggestions

How to Use Chat in a Zoom Meeting

Purpose: The Zoom online conferencing tool allows participants in a meeting to chat with each other through typed messages. All participants will be able to see each others’ messages unless a private message is opted to a specific user in the meeting. Chat settings can be set by the meeting host through their online Zoom account prior to the start of a session.

Other resources:
View In-Meeting Chat in a Zoom Room
Controlling and Disabling In-Meeting Chat
In-Meeting File Transfer
email the LMS Migration team
Video Suggestions

How to Manage Participants in a Zoom Meeting

Purpose:

The Zoom online conferencing tool allows hosts to manage users participating in a meeting through a variety of ways. From the “Manage Participant” button in a Zoom meeting, hosts can control microphones, video, and permissions set on participants. Participants even have nonverbal feedback buttons that can be used to signal to the host without making interruptions. For additional desired settings, hosts should update their meeting settings from their account in asu.zoom.us.

**Before starting a meeting, it is advisable to set meeting etiquette that participants should follow. Some common ones are muting microphones to avoid background noise, stopping video if it is not necessary to see everyone visually, respecting and speaking professionally to others, acting and dressing appropriately during video calls, and stationing yourself in an appropriate location without distractions. **

Other resources:
Managing Participants in a Meeting
Nonverbal Feedback During Meetings
Changing Your Meeting Settings
email the LMS Migration team
Video Suggestions

How to Play Computer Audio During a Zoom Meeting

Purpose: The Zoom online conferencing tool not only allows participants to share items on their desktop, but can also share the audio that is needed for others to listen to such as on an online video or an audio file. Users can enable this setting upon choosing an item to be shared.

Other resources:
Sharing Computer Sound During Screen Sharing
email the LMS Migration team
Video Suggestions

How to Add Slack to a Canvas Course

Purpose: The Instant messaging platform Slack is available as a third-party tool integration in Canvas for students and faculty to use. Slack can be used to boost communication and collaboration efforts in your Canvas course and can be added before or after the course request process.

Other resources:
Submit ticket to LMS support for retroactive Slack integration
Basics of Slack administration
Slack at ASU
email the LMS Migration team
Video Suggestions

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